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Month: February 2018

Improve Personal Productivity by Knowing Yourself Well

Posted on February 17, 2018 in Uncategorized

How do we improve personal productivity at work? Recall that personal productivity is an equation of Me, You and Situation? We want to work on the Me factor. Personal productivity starts from the individual’s awareness or as we term it Personal Awareness. Personal Awareness is based on how our mental model works. Your mental model setups mental boundaries, predict the outcome or process of work. Our personal awareness (surrounding the Me) can be characterized into four quadrants.

“I know what I can do” – The most preferred quadrant. Individuals of this quadrant know what they are doing. Know who, what, where, when and how they can do to achieve their objectives. Usually they are confident individuals that are able to predict the outcome.

“I know what I cannot do” – Usually paired together with individuals of “I know what I can do”; Individuals are conscious of their limit of their abilities. This is important as they can identify which type of work is suitable for them and which are above their abilities.

“I do not know what I can do” – Individuals fail to recognize their fullest potential. Their superiors may have identified their untapped potentials but always stumble with the unwillingness of the individual to unleash them. Usually these individuals are resistance to change.

“I do not know what I cannot do” – Ignorance is not a blessing here. Individuals that fall into this quadrant are usually ignorant and over-confident. They fail to see what they can’t perform and usually get themselves into trouble.

Personal productivity starts from understanding your personal awareness. In the four quadrants, by knowing where you are, you can estimate your effort in a task, the time frame committed, the boundaries you are working in, or even further improve personal productivity. Personal productivity is not merely the personal aspect but it can also be achieved at the situational aspect where for example, you are aware of how much effort is required in performing a certain task in a particular situation.

Of course, there is no one straight cut to a specific quadrant. There can be combinations of quadrant and they can deviate in different situations. Now look back the past events that happened at work. Which of the quadrants do you feel you best relate to in how you are aware of yourself and the situation? Were you able to identify that you were able to optimize personal productivity if you were being more aware of yourself or the situation? Have a thought about it! 😉

High Personal Productivity Will Bring You Happiness

Posted on February 16, 2018 in Uncategorized

If you just reflect for a moment on when you have been happiest at work you will probably recall a time when you were busy but also very productive. When we achieve things we feel better about ourselves and this flows through to other areas of productivity. There are a series of steps that you can take to increase your personal productivity and when this occurs you will feel much more relaxed and much happier.

You set long-range goals in both your personal and professional life. Then you work backwards and set shorter range objectives that are tied to your goals. Each objective has a specific target with a deadline and taken one at time they will lead you towards your goal. To do this you have to understand priorities so that you can put them into a logical order. You set goals and objectives, then you rank them in priority order and make a personal productivity plan based on them. Your personal productivity plan fits within your ideal day where you have blocked off certain times to fulfill key tasks.

Your ideal day is a purely personal productivity plan. You know from your own experience your own energy cycles. You know when you are most productive and you know when you’re least productive. If you take this into account when you are planning your day, you will do your high priority tasks during your time of peak productivity and do your low priority tasks when your productivity levels drop. This is a logical way to ensure that you have the energy resources to deal with what you’re doing at the time.

To achieve high levels of personal productivity, you need to start off with your long-range goals and objectives. Once you’ve done that, you will now be in a position to relate the day’s activities to those goals. Your priorities will be sorted out relatively simply. The more an activity contributes to your goal, a higher priority it receives. You can schedule your tasks according to priorities and also to your own energy cycle.

By writing all this down, you can use the plan to guide you through the crises, the interruptions and the unforeseen circumstances that occur every day in a dynamic workplace. Being able to see the plan is of the utmost importance because you can actually show other people and once they see what you have written down, they are aware of where your priorities lie. Without question, if you want to raise your personal productivity, make more effective use of your time and talent, become happier and more fulfilled, then you should make a daily plan in writing and stick to it.

Personal Productivity Tips – 3 Ways to Improve Personal Productivity

Posted on February 15, 2018 in Uncategorized

For today’s busy professionals, productivity is everything. With deadlines looming, product launches coming at us left and right, and a never-ending list of work to complete, it’s absolutely essential to get that work done at the right pace, with the right mindset and to the right level of quality.

There are hundreds of methods out there to improve personal productivity, but all too often they involve sacrificing work quality or lifestyle to achieve. These three tips are completely different.

They’re not about churning out bad work at breakneck speed, they’re about maximizing work speed and quality.

Personal Productivity Tip #1: Use mini to-do lists to boost output.

Sometimes you need affirmation and confirmation that you’re getting work done. By writing simple to-do lists for yourself, you can give yourself a visual confirmation of the amount of work that you’ve achieved, and clearly lay out what you still need to complete.

Try it for yourself — simply make a short list of items on a piece of paper and tick them off as you complete each milestone. Try to keep each list under five items, for too many will cause you to procrastinate and put off work.

Personal Productivity Tip #2: Work at your peak hours.

Sometimes we just don’t feel like working. For some people, there’s a daily cycle of activity, work quality, and personal motivation.

Instead of trying to change these behaviors, it’s often best to work with them. Find your peak working hours and work within them to maximize your productivity and output.

Personal Productivity Tip #3: Don’t use too many tools.

There are hundreds of tools out there that promise to increase personal productivity, but very few of them really do.

Sure, you may speed up some aspects of your work, but more often than not you end up investing too much time in the tool to see any benefit.

Pick and choose your productivity aids carefully, and don’t invest too much of yourself in the assistance of productivity tools.

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